Job Description

Post:	HR and Payroll Advisor 	
Salary/Grade:	Grade 7	
Responsible to:	Head of Human Resources	

Main Purpose of this post:
•	To support the Head of Human Resources and the Finance team with a wide range of administrative and operational duties and play in an important role in the smooth running of the payroll process. This role will be key in providing professional knowledge around HR and payroll systems. The role will work closely with our payroll provider to ensure the smooth running of payrolls and pension for all schools and college within the Trust. 

Outline of Responsibilities:
•	To provide day to day administrative support to the Head of HR
•	Triage and respond to queries from the payroll inbox
•	Be responsible for the administration related to on-boarding new starters, processing leavers and payroll related changes.
•	To ensure changes on the HR and payroll system is accurate and up to date 
•	Manage the monthly payroll process and have full accountability of all administrative records and keeping track of all changes 
•	Ensure payroll deadlines are adhered to
•	To provide first line advice to staff about all payroll queries; Supporting management to deal efficiently with staff who require support with payroll related queries
•	To work collaboratively with the HR team to complete employee changes in the payroll system
•	To be the lead for all Teacher’s pension and Local Government pension issues and to liaise with the scheme managers ensuring staff contributions are correct and dealing with all new starters and leavers
•	To support the administration process for the pension schemes and support with any queries 
•	Act as the primary contact of employees for day-to-day payroll questions and issues.
•	Input and check employee payroll changes such as increments, salaries and allowances as required including updating monthly check sheet.
•	To timely provision of payroll information our payroll provider and ensure employees are paid accurately

PERSON SPECIFICATION

Post: HR and Payroll Advisor Responsible to: Head of Human Resources

E: Essential	D: Desirable	

CRITERIA	E	D	METHOD OF ASSESSMENT	
QUALIFICATIONS	
A minimum of 5 GCSEs (or equivalent) including a Grade C in Maths and English	ü		Application Form	
Relevant HR/Payroll qualification		ü	Application Form	
  Interest in further qualification to higher level		ü	Application Form	
EXPERIENCE	
 Experience of working in a payroll function	ü		Application Form/
Interview/References	
Experience of using HR and payroll systems 	ü		Application Form/ Interview/References	
Experience of providing payroll and pensions advice to managers and employees	ü		Application Form/ Interview/References	
Experience of dealing with difficult and sensitive situations in a diplomatic and professional manner	ü		Application Form/
Interview/ Reference	
Experience of working within an education environment		ü	Application
Form/Interview	
 Experience of managing payroll administration	ü		Application Form/Interview	
SKILLS/ABILITIES	
The ability to work under pressure and meet payroll deadlines; managing multiple deadlines 	ü		Application Form/Interview/
Reference	
Knowledge of local government and teacher pension schemes	ü		Application Form/Interview	
Good knowledge of HR and Payroll Legislation	ü		Application Form/
Interview	

Prioritise and manage own time effectively 	ü		Application Form/
Interview/ Reference	
Ability to understand and interpret data	ü		Application Form/
Interview/ Reference	
Excellent interpersonal skills and ability to work effectively with internal and external colleagues	ü		Application Form/Interview/
Reference	
Good ICT skills in all Microsoft Office programmes, email and use of internet/social media	ü		Application Form/Interview	
Ability to use initiative, work independently, make recommendations for improvement and respond flexibly to
changes	ü		Application Form/Interview/
Reference	
Imagination and energy necessary to generate enthusiasm for
informal learning and participation in opportunities provided by the Trust.	ü		Application Form/
Interview/ Reference	
A commitment to Equal Opportunities and the safeguarding of students	ü		Interview/ Reference	
Commitment to continual professional development and
willingness to maintain a professional network to keep up to date with all developments within the sector	ü		Interview	
Knowledge of sixth form colleges/schools pay terms and conditions		ü	Application
Form/Interview